How to Form and Lead Your Real Estate Virtual Assistant Team

Creating a real estate virtual assistant team can provide your property management company with big benefits. Understanding the value of this team, how to build and create it, and what benefits are most important to you all matter in this process. Not only do you want good people working with and for you, but you also need your team to be a cohesive unit. 

Through the development and growth of a virtual assisting team, the goal is to advance your property management company or real estate business and improve what you offer to your clients. The right training, the best people, and a focus on working together for the long term are all important aspects of forming and leading your team.

Here are the biggest areas to consider, along with specifics to form and lead your team more easily.

What is a Real Estate Virtual Assistant?

A real estate virtual assistant is someone who can help you with your property management business through their knowledge of the real estate field. However, they don't need to be in the office or even in the same city or state. Because they work virtually, they can be located nearly anywhere. 

Real estate virtual assistants can do almost everything that in-person assistants do for property companies. They can take phone calls, work on advertising, handle questions from tenants, put in maintenance requests, and more. When you add a VA to your team, you can focus on other aspects of your business while they handle a lot of the daily tasks. 

Hiring a team of virtual assistants means an even larger opportunity for you to focus on the things you need to do to grow your business. Your real estate company will be able to move forward more easily when it has virtual assistants to take over the vast majority of the day-to-day tasks that need to be completed.

What Are the Benefits of Virtual Assistants? 

Virtual assistants in the real estate field give your property management company or real estate business significant benefits to appreciate. One of the most significant perks for many businesses is that virtual assistant services don't require office space or the costs of that space. You won't need desks, chairs, computers, lighting, or anything else for your virtual assistants.

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Another benefit is that you can hire the best people from a very large talent pool instead of only being able to select from local applicants. Of course, someone local might be a great choice for your needs, but it's also possible that someone from another city, state, or country would be a better fit. 

When you choose a virtual real estate assistant team for your real estate management needs, you also benefit from having workers who can help clients and tenants during non-peak hours. Some of your assistants may live in other time zones and can be available when your office is closed. That gets problems handled faster, so buyers, sellers, owners, or tenants who rely on your management company stay happy.

How Can You Build Your Virtual Assistant Team?

You can create a team of virtual assistants in the real estate space to help your company accomplish more and be more successful. You want to find the right people, of course, but there is more to the issue. 

Property managers and real estate professionals must also teach their VAs what they need to know about how your company operates and how you want them to handle specific issues. The more training your team has, the more easily they can provide your clients and tenants with quality service.

To build your team and focus on virtual assistant training, you want to:

  • Set clear goals for your assistants so they know what's required of them

  • Identify specific roles and responsibilities for everyone on the team

  • List hard and soft skills that are expected of team members

  • Post a job listing and hire the right candidates for the work you need to have completed

  • Conduct successful onboarding so your assistants have a good start

  • Set goals and KPIs for measuring quality and performance

  • Encourage collaboration for everyone on the team

  • Maintain open lines of communication to accomplish more

  • Regularly check in with your virtual assistants to see if they have questions or concerns

  • Review the performance of each virtual assistant to address problems quickly

While that may seem like a lot, most of it is intuitive and will tie into other areas to form a cohesive training and development plan for your team. As your property management or real estate business grows,  you want to be prepared to bring more virtual assistants onboard and speed them up to speed quickly and efficiently.

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Build Your VA Team With One of the Best Real Estate Virtual Assistant Companies

Ready to build your remote workforce with the best virtual contractors in the industry? You need the best of the real estate virtual assistant companies! VPM Solutions has thousands of VAs ready to add to your workforce with the skills and talent real estate businesses need. Start now with a Free Company Profile! 

Download the "Real Estate Virtual Assistant Hiring Kit" for more insights into finding and hiring the best virtual contractors. 

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