Must-Have Tools for Property Management Virtual Assistant Success

Creating a successful real estate and property management company takes time and effort. Naturally, you want it to grow and thrive over time. That means making good decisions about how you operate the business and who you bring in to help you. 

When you hire a property management virtual assistant for your company, you need a trusted person with the proper skill set. Not only does that help advance your business goals, but it can also help increase your peace of mind.

Among the ways to ensure you're getting the best person for the job is choosing someone who's a great fit overall, then giving them any additional training they need. With quality virtual assistant training, you can give your assistant all the tools they need for success and feel confident they know how to use those tools properly. 

When training your VA to help your property management company succeed, the tools your assistant use can affect their productivity and make them even more of an asset. Here are a few must-have tools to help your VA succeed in their role!

What Type of Tools Does Your Property Management Virtual Assistant Need?

Not every property management company uses the same tools, but most companies choose tools that fall into a few specific categories. Then you can choose from several tools from each category to support your business processes and goals. 

The business or operational tools you select could depend on the size of your company, how many employees you have, whether you're contracting with one remote assistant or several, and other factors. At the end of the day, property managers must compile a suite of tools and software that work for your goals, then train VAs on the tools they'll be expected to use for your company. 

The Right Tools Empower Virtual Assistants

Understanding how to choose the right tools for your virtual assistant is just as important as training your VA on those tools. You can offer all the high-quality virtual assistant training in the world, but everything will be a struggle if the tools don't work well for your property management company or team members. 

A property manager must find a good balance between the tools that are the best fit for their business needs and the training provided for remote contractors. 

Keep in mind that it's not just your employees that can benefit from your contract with a VA. It's also the property owners you're managing rentals for and the tenants in those rentals! Resources that work for clients and tenants are more helpful than tools that only work for the employees in your company. The fewer tools you need to meet everyone's needs, the more easily you can train your VA to offer a higher level of quality and value with their services. 

What Are Common Property Management Tools? 

Do you need more than one ask management software system? In general, it's best to settle on one tool or software type to set up efficient systems. However, some property management companies use more than one because each has different features. 

If you can't find the perfect communication tool to do everything, for example, you might have your in-house employee and virtual contractor communications go through one tool and your tenant- and owner-based communications go through another. That can work well, as long as you're not spending too much time transferring information from one tool to another or stopping to check a multitude of tools for details and communications frequently. 

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Here are a few resources your VAs will need to connect with your company and do their jobs well:

  • Task management tools (like Teamwork): Many good quality task management tools can work for your property management business, and making sure your VA can use the software your company relies on will keep everything moving smoothly.

  • E-signature tools (Panda Doc, etc.): Depending on their role, your remote assistant could handle the document-signing needs of your management company, such as lease agreements with tenants and management agreements with property owners. They'll need to be very familiar with how to use e-sign tools securely.

  • Communication tools (Zoom, Slack, Microsoft Teams): Communicating properly (and regularly) is among the biggest requirements for virtual teams. Your VA can help facilitate quality communication with everyone in your company and with owners and tenants by using the best tools for the job.

  • File sharing and management tools (Dropbox, Google Drive): Being able to share files means your virtual assistants can quickly and efficiently provide information for team members, clients, investors, tenants, and others, along with receiving important documents that may need to be processed and stored in a timely manner.

  • Online scheduling tools (Google Calendar): With the right online scheduling tools for your business, your virtual assistant can keep everyone in the loop and ensure they know where they're supposed to be and when to arrive.

  • Social Media tools (Canva, Sendible, CoSchedule, etc.): Having a social media presence is an important way to bring in new clients for your management company and send out updates and information efficiently.

A remote assistant with the right knowledge and tools can be invaluable for your property management business. You may be surprised at everything a virtual assistant can do for your company when they have what they need to help you succeed. 

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Whether you're about to hire a VA or only thinking about it for the future, considering the tools you want your VA to use can get you started with a training plan. Then any VA you hire will know what's expected from them, and you'll be ready to bring them on board and get them working with your team more efficiently (sooner rather than later).

Hire the Best Real Estate Virtual Assistant Through VPM Solutions!

Ready to take your property management company to the next level? VPM Solutions has thousands of real estate virtual assistants ready to get to work! We also offer in-platform training to help you find skilled workers who can add productive hours to your business right away. Start by setting up your Free Company Profile!

Download "The Real Estate Virtual Assistant Hiring Kit" for more resources to find and hire skilled VAs!

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