Published January 3, 2022. Updated October 11, 2023.
Finding and building a team of virtual assistants starts with an excellent job description for the role you need to fill. So, before you can expect a lot of applications to come rolling in to fill the role, it's crucial to craft a job posting.
However, once you post a job, that is just half the battle. You still need to get people to apply for the job. While some property management virtual assistants might find your posting based on their own searches, there are things property managers can do to guarantee a higher volume of applicants for the role.
Here are some tips that you can use to create a good virtual assistant job description and increase applicants to your job posting.
How to Create a Job Description to Post
Crafting an effective job description for a VA role in property management is essential for attracting the right talent.
Begin with a straightforward title highlighting the role you need to fill and what you're looking for. Then, in the overview, mention that you're looking for a VA to aid in streamlining property management duties, ranging from tenant interactions to managing property listings. If you're looking for something more specific, like a marketing assistant, tailor the overview and subsequent role and responsibilities details for that role.
If your VA will be responsible for general property management tasks, be sure the description includes things like addressing tenant inquiries, scheduling property viewings, updating listings, processing lease agreements, tracking rent payments, and organizing property-related documents.
The best candidates should have prior experience in property management or real estate, be proficient in property management software, and possess strong communication skills. Make sure those details are noted in the job description.
Lastly, emphasize qualities like attention to detail and problem-solving. Finish the description and posting by clearly communicating compensation details, including salary, if you'll pay overtime and any potential bonuses.
Make Sure Your VPM Solutions Company Profile Is Complete
With a job description for a role you want to fill, it's time to check your Free Company Profile. Is it complete? If not, the best virtual assistants for the role may not find your company credible or worth their time to learn more about, and you could miss out on some of our best talent for your property management company.
Follow these steps to complete your profile.
1. Fill Out a Comprehensive "About" Section
In this section, the more information you can give about your company, the more "real" the company feels.
Here are some tips for filling out your "About" section:
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Include your company history
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Talk about your company's core values
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Mentioned the size, location, and areas serviced
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Add your Vision and Mission statements
These elements help you find a virtual assistant that will match your company's culture and mission.
2. Add Your Website and Social Media Information
Like the "About" section, the website and social media links are also visible to the remote team member when they are looking at job postings.
Just like you are nervous about choosing a virtual assistant, they are nervous about working for a company across the world. They fear that they work for a company that does not pay them. So, virtual assistants want to make sure the company they go to work for is a real company.
Having an online presence and adding it to your Company Profile is a great way to show candidates that you are legitimate.
3. Upload a Video Profile
Having a video profile, whether it is produced or just someone from the company in front of a webcam, will humanize the company to the prospective applicant.
Just like VAs are more likely to get seen with a video resume on their profiles, companies with a good video can be more appealing to potential VAs considering a role.
4. Verify That Your Pay Ranges and Pricing are Competitive
To set competitive pricing, review virtual assistant profiles on the site first. Make sure you see potential applicants in the price range you are looking to pay.
If your range is too low, you may not get any applicants. A successful tactic is to have a high end on the range and inform people about the budget during the interview process.
5. Don't Make the Job Posting Mandatory Requirements Too Difficult
As people review the job posting, they may not apply if they feel the mandatory requirements are too difficult.
For example, a mandatory requirement may state that your ideal virtual assistant must have five years of experience in property management. This may reduce the number of people who can apply for the job.
While having requirements that help you find a quality property management virtual assistant is important, be careful about excluding too many good candidates with your criteria.
6. Add Incentives
Listing a competitive pay range is a good start, but some thoughtful incentives can help make your job posting stand out.
Incentives can include bonus plans, approved overtime pay, or a stipend for internet or computer equipment.
7. Use TalentMatch
Once your job is posted, our TalentMatch algorithm gets to work matching the best candidates to the virtual assistant job description. You can also search and invite remote workers that matched your job listing.
Searching through TalentMatch is an excellent way to expedite the process of finding your VA and guaranteeing more applications to your job posting.
Start Messaging Your Applicants
If you've followed these steps, you should have a healthy number of applicants waiting for you to review! You can start reaching out to potential remote team members as soon as you're ready.
When messaging a virtual assistant, send your video link with dates and times to schedule a virtual meeting and talk with them. You should also send them your email information to make it easy for them to contact you directly.
Post a Virtual Job Description Through VPM Solutions Today
We make it easy to find the property management virtual assistants you need quickly! You can start today with a Free Company Profile, post a job, and find the best VA for your company within hours (not days or weeks).
If you're ready to get started, click below to set up your Free Company Profile!
