How to Hire and Manage Multiple Real Estate Virtual Assistants

If your business is growing or you find yourself increasingly roadblocked in low-level tasks, it may be time to build out your team. However, before you start worrying about costs or the time involved in onboarding new staff, remember there is another way. 

The idea of a "team" has drastically changed due to Covid-19 and globalization. As a result, leading real estate businesses are building teams of remote workers to take charge of everything from marketing to bookkeeping so they can focus on high-level tasks and grow their businesses. 

The benefits are apparent, and in this blog, we look at how you can contract multiple remote team memberswhat they can do for your business, and where to find top virtual real estate assistants.

What Is a Virtual Assistant?

A virtual assistant is a remote worker who provides administrative or other services to a business or business owner. 

It's important to note that VAs of today can offer a full range of support beyond administration. They relieve the pressure of day-to-day and mundane tasks so business professionals can work on higher-priority tasks and the business.

In addition, virtual assistants are contractors, meaning, they are not eligible for many traditional company benefits and are instead paid at an hourly or task-based rate.  

What Types of Tasks Can a Virtual Assistant Perform? 

Due to access to higher levels of education and market demands, virtual assistants can offer a range of services to support and grow a real estate business. Attractive female administrative manager of restaurant arranging working meeting with staff

Here are a few of the best tasks your remote team member can undertake for your company!

Sales Management and Strategy

Remote assistants with a solid grasp of written and spoken English can help with several sales tasks at all stages of the sales process. 

These tasks include: 

  • Market research and compiling sales report

  • Updating your CRM 

  • Reaching out to hot and cold leads

  • Calendar management for sales meetings

  • Nurturing leads through email and social media

Incorporate a virtual contractor into your sales team for help with routine tasks that can help you find more buyers and sellers!

Administrative Duties

Administrative tasks are the "bread and butter" roles for remote assistants. These roles are also ideal to fill with virtual assistants! Whether it's taking charge of your inbox or day-to-day general administration, a VA can help operate a more efficient workplace with additional tasks such as: 

  • Inbox management

  • Answering calls

  • Calendar management

  • Organizing travel and accommodation 

  • Creating presentations

  • Assisting with meetings, such as taking minutes 

  • Project management

Technology like Zoom and tools like Google Docs and Google Calendar make it easy for VAs to manage "office" and operational tasks from anywhere in the world. 

Marketing Tasks

Real estate virtual assistants skilled in marketing can be lifesavers regarding time-consuming yet essential marketing duties. 

Some tasks a remote marketing assistant could undertake include: 

  • Scheduling emails and social media posts

  • Research content

  • Track analytics and compile insights

  • Graphic design

  • Cross-posting and repurposing content 

  • Sharing articles 

  • Update website

  • SEO research 

Adding a real estate virtual assistant to your marketing team is a smart way to promote your real estate business and generate more leads. 

Operational Responsibilities

Real estate agents and brokers need a strong operations team to keep things running smoothly and stay on top of projects and looming deadlines. A remote real estate assistant can take charge of many vital areas of your operations, including: 

  • Data entry

  • CRM management 

  • Collecting and compiling feedback

  • Preparing reports (sales, performance, analytics)

  • Invoicing

  • Schedule events 

  • Creating presentations 

Finding skilled VAs for any of these roles adds talent to your workforce while lowering payroll and operational costs!

Portrait of a Beautiful Authentic Latina Female with Afro Hair Wearing Light Blue Jumper and GlassesHow To Find and The Hire the Right Candidates for Your Real Estate Business 

To begin, build out your business systems and processes and flag time sinks and overly repetitive tasks eating into high-level projects.  

From this, identify critical tasks that can be outsourced to remote workers. If it's the first time working with a virtual assistant, we recommend beginning with one. Learn how to manage your first VA well, and build from there. 

When hiring multiple VAs, consider specialized workers to enhance additional areas of your business. Going through a VA platform such as VPM Solutions will help you locate the right fit with pre-vetted industry-trained professionals.

What are the Cost-Benefits of Working With Virtual Assistants?

Adding virtual workers to your team can lead to significant operational cost savings. You'll also see efficiency and overall productivity increases if you locate the right virtual assistant for your business. 

Since VAs don't require traditional employee benefits and often work at lower pay rates than U.S.-based employees, real estate professionals experience lower payroll costs and reduced overhead expenses. Your office costs should go down, as well, since virtual assistants don't require you to provide space or equipment to work. 

Find and Manage the Best Remote Team Members Through VPM Solutions

Real estate is a unique industry, so it makes sense that you'd want to hire a virtual assistant knowledgeable in this field. Virtual assistants through VPM Solutions are specially trained in the real estate industry. Additionally, our Company Accounts feature helps real estate professionals manage a virtual team better! 

By hiring multiple real estate virtual assistants, you create more time in the day to focus on what matters when growing your business. To learn more, reach out to the team and Schedule a Demo today!

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