How to Track the Daily Progress of Your Real Estate Virtual Assistants

As your company grows, it may become difficult for you to keep up with daily tasks and a growing workforce. Hiring full-time staff can be expensive and may not always be an option for you. This is where hiring remote team members may be an ideal solution. 

A virtual assistant can provide administrative support for your business remotely. The right VA can handle many of your daily tasks so you can have more time on hand to focus on crucial tasks that are important for your business. However, it's important to track daily progress when working with VAs to manage your remote workforce effectively! Here are a few tips for managing virtual assistant teams.

What Are Remote Team Members?

A remote team member works for your real estate business from anywhere in the world. They are valuable members of your workforce. However, they do not work in your office and often live in countries outside of the United States. 

Virtual assistants are high-quality, low-cost labor that can help your business scale to support growth, improve efficiency, and reduce payroll costs. 

How Can You Track Productivity for Real Estate Virtual Assistant Teams?

To maximize the productivity and efficiency of real estate virtual assistants, it is important to track their daily progress. This will allow you to stay on top of your projects and ensure tasks are completed on time and are done in accordance with your needs. Several task management tools and solutions are available today based on the size of your business and your unique needs.

Here are a few resources to help real estate professionals track productivity for VAs!Project management with gantt chart

File Sharing

The tools you utilize for file sharing should provide reliable, secure, and easy access to digital files. Many file-sharing tools are available that support collaboration and the ability to work across devices, but it's important to choose the best solutions for your company. 

For example, Google Drive is a file-sharing and storage space that allows everyone in the team to view, edit, collaborate, and download files without needing email attachments. In addition, Dropbox is also a popular option for file-sharing. It has an easy-to-use interface and offers third-party integrations for apps like Office 365, Trello, Slack, and others.  

Task Management Tools 

With task management tools, you will be able to plan, prioritize, and organize tasks for your remote teams.  

If you want to assign tasks to your remote team members and manage them, Todoist is a good option. You can add tasks, assign them, and provide VAs with the information they need to do the work. 

Teamwork is another task management tool with many features that will help your team finish tasks on time. You can set up project templates to streamline tasks and view their progress. Other features include resource allocation, budgeting, and time tracking.  

Project Tracking Solutions

For complex, large projects, project tracking solutions and platforms will allow you to break them down into tasks. Trello is one such application that allows you to create cards, lists, and boards. You can prioritize tasks and assign them to your remote workers. 

Trello has a minimalist, easy-to-use design and allows users to create workflows for projects and break them down into smaller tasks. It also allows you to keep track of each task. 

Teamwork also has a range of project-tracking features so you can view the progress of each task and activity. In addition, team members can use time-tracking tools to ensure they are working efficiently.   

Project Management Software 

Those in the real estate industry know important it is to stay focused throughout a project and manage individual tasks within the project. This is where project management software like Asana can help you manage remote teams better. 

Asana can help you prioritize project tasks, set deadlines for team members, create timelines, and view the progress of each task. With the features it offers, you can track your entire project from start to finish.

Time Tracking Tools

When working with real estate virtual assistants, it is crucial to track their time to ensure they are working efficiently. Hubstaff is a productivity monitoring and time tracking solution, so team members know how they are spending their time. With Hubstaff, you don't have to handle timesheets, deadlines, or manual time tracking. 

However, the best way to track time for virtual assistants is through the VPM Solutions Platform, which allows virtual assistants to log their time directly in the app. Managers can then review timesheets and projects, then approve hours and pay VAs directly through the system. 

VPM Platform handles time-consuming administrative work so you can focus on important things. Hiring and managing virtual assistant teams is easier than ever with our new Company Accounts feature!Attractive bearded African man spending free time in sofa and using laptop at modern home-1

VPM Solutions Can Help You Find and Manage Real Estate Virtual Assistants 

Finding the right virtual assistant for your company can be challenging, but VPM Solutions can help. VPM Solutions is a hiring platform specializing in remote team members for real estate and property management companies. With access to a large pool of talented, well-trained real estate virtual assistants, it's easy for managers to find VAs that are right for the team. 

VPM Solutions helps you hire, onboard, and train VAs so they will be ready to contribute to your team as soon as they join. We also offer time-tracking for quick approvals, and a Company Accounts feature so multiple users can be assigned different administrative privileges for managing virtual assistant teams. Schedule a demo to learn more about how VPM Solutions can help you build the workforce you need to grow your business!


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