Best Practices Filling Out a Virtual Assistant Profile

If you are a virtual assistant or are looking to become one, it is important to have a strong and professional profile. Here, we will go over some best practices for filling out your VA Profile. Having a well-crafted profile will show potential clients that you are serious about your work and that you have the skills they are looking for. Let's get started!

Here is an overview of the sections of the Virtual Assistant profile to get the best response back from the company that is viewing applications.

Under the My Info section the most important section are:

Desired Hourly Rate

When you are matched with jobs, your hourly rate is a big factor. If your hourly rate is too high, companies will not look at your application as they might be able to get a W-2 employee from the U.S. at your rate. Also, this applies if your hourly rate is too low. Companies will be put off thinking you do have not enough to offer. 


This is one of the most important sections of your profile. The contents of this section will make the company continue looking at your profile or reject it immediately.

Remember to use keywords in your about section, like working with a realty company, experience with onboarding, and customer service skills. These are some important keywords companies are looking for. If you have a skill that is not included in our list, make sure you write it in your "About" section as this will make you stand out.

Also, write in if you studied at a university and what you studied. Your About section needs to be more than one sentence. A company looking at someone with one sentence in this section will think they have nothing to offer or they are not interested. Also, don't write too much. Write at lease a couple of sentences using keywords that will get better results

Skill Chart with keywords and icons


The TalentMatch will match your skills with the job,  so it's important to list all your skills. If you do not find a skill you have in our skill section that is relevant to property management, please email us at so we can add to the skill action, there are four skill areas, and they are:

General Skills

Fill out as many as you can from the drop-down menu. If there are some similarities to the ones you have but are not on the list, then add them. If asked, explain why you chose them.

Software Skills

Fill out as many as you can from the drop-down menu. This shows the level of computer proficiency you have.

Property Management Skills

Fill out as many as you can from the drop-down menu. If you don't have property management experience, but there are some similarities to the ones you have in your general skills, then add them. If asked, explain why you chose them.

Property Management Software

Fill out as many as you can from the drop-down menu, if you don't have any then don't worry if a company likes you they will train you on the ones you need.

Work Experience

It's very important to remember that your profile is your resume. Even though you will be uploading your resume in a PDF format, it's very important for a company to quickly look at your most recent jobs under work experience.

When updating your different jobs, make sure they are relevant jobs even if they are not in property management. So, if you have customer service experience at a hotel, that will be relevant. It's important to complete this section as best as you can even if you don't have all the relevant experience in property management. Upload the experience you have in other fields of business.


This section is also important, make sure you upload all relevant studies and ongoing studies. If you studied at a university, put what you studied and how long it was. If you studied at a technical college, do the same. If you studied courses or were taught courses in your last jobs as long as they are relevant then put them in.


As most of you who will be applying from outside the U.S. You will most probably speak another language or languages. Putting all of them in your profile shows your ability to learn and accomplish something very special. Not everyone can speak two languages or more.

resume word written on wood block

My Files

This section is where you will upload your PDF Resume and your Video Resume.

PDF Resume

A PDF resume is very important as it will give the company even more resources to look at you and make a decision about hiring you. Make sure it is up to date and has relevant information. Do not put in jobs that are not relevant or high school information.

Video Resume

A video resume is the number one differentiator between you and the competition for getting hired. When a company sees you have a video resume they will look at your profile first. Why? Because when they see your video, they can see who you are, how you speak, and if you will fit into their company as an independent contractor. Remember you will become part of the Face of the company so make sure you look professional and formal. This is a sure way of getting a company's attention. 

So, what are you waiting for? Start filling out your VA Profile and take advantage of the many resources available to you.